Time & Attendance Administrator
About the Company
Guardian Fire Protection Services, LLC., has been an industry leader for fire protection services in the Maryland, Virginia, and Washington, DC area for over 40 years. We are based in Rockville, MD and have an excellent team of employees who are responsible for the design, installation, and inspection of fire alarms, sprinkler systems, kitchen fire suppression systems, fire extinguishers, and kitchen hood/duct systems. We have an extensive customer base with over 10,000 fire systems that we perform recurring inspection and repair services throughout the region. Our company is continually growing through its internal sales and marketing activities, strong reputation, and business acquisitions.
About Opportunity
We are seeking a detail-oriented and reliable Time and Attendance Administrator to join our team. The Time and Attendance Administrator will be responsible for validating employee timecards, confirming hours worked, making necessary adjustments, and investigating timekeeping discrepancies and creating reports. This role ensures accurate and timely payroll processing and supports compliance with labor regulations and company policies.
Work Hours: 8am-4:30pm; Monday-Friday
Compensation
- This is an hourly position based on experience. Pay is negotiable.
- Potential Quarterly Bonuses
Job Duties
- Validate and audit employee timecards for accuracy and completeness.
- Confirm hours worked against schedules, job codes, GPS and attendance records.
- Process timecard adjustments for missed punches, corrections, and approved changes.
- Research and resolve timekeeping issues in collaboration with employees, supervisors, and HR.
- Maintain accurate records of timekeeping data and adjustments.
- Generate reports related to time and attendance as needed.
- Ensure compliance with company policies, labor laws, and union agreements (if applicable).
- Provide support and training to employees on timekeeping procedures and systems.
- Collaborate with payroll to ensure timely and accurate processing of employee pay.
Qualifications
- High school diploma or equivalent; associate or bachelor's degree preferred.
- 2+ years of experience in timekeeping, payroll, or a related administrative role.
- Familiarity with timekeeping systems
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently in a fast-paced environment.
- Ability to meet multiple deadlines on a weekly basis.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite, especially Excel
Benefits
- 401K with a company match
- Medical, Dental and Vision Insurance
- Company paid Short Term Disability
- Company paid Long Term Disability
- Company paid Life and AD&D insurance
- Pre-tax accounts for health and dependent care
- Aflac
- Vacation and Personal time
- Paid holidays
- Tuition Reimbursement
Guardian Fire Protection Services is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.
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